Do you struggle to find time to train your employees? If so, a good learning management system is crucial. Why? It's the perfect way to train your employees, and it can be exciting and fun to use.
When an employee can learn at their own pace, they'll enjoy it much more. Then, they'll be able to implement it to help grow your company. Us folk at iAM consider ourselves very much LMS agnostic – so while we have an LMS we also let customers use our content on any LMS. So consider this an unbiased (mostly!) article!
Want to know more? Keep reading to learn what makes a good learning management system.
One of the most important elements of a good learning management system (LMS) is the ease of use or user experience. You want to make sure your employees can actually use it and learn from it.
You shouldn't have to struggle to use a program. And neither should your employees. Because if you have problems, odds are someone else does, and that can affect others in the company.
At the very least, make sure to test any learning management system before you select one. That will help you avoid any issues down the road.
A remote learning management system is another thing to consider. If you have a remote team, you can't just expect them to come into the office. You need something that will work anywhere.
However, in-person teams can also benefit from remote access to the LMS. Do you have people with more downtime? What about early risers or night owls? They can train whenever it makes sense.
Or they can spend the training day at home so that they can focus on the training alone. Then, they can come into the office when they complete their training.
Along with the overall user experience and access, a learning management system should focus on the learners, of course. While bells and whistles are useful, the system should accommodate and let learners learn in their own way. Social? Hybrid? More traditional? Whatever the strategy, your LMS should support your business.
If courses and lessons are easy to view, you'll have a much higher completion rate. And you won't get as many complaints from your employees about the situation.
Test Out Abilities
Not all employees will need to go through all of your training materials. Do you have someone with years of experience on your team? What about a new employee who's worked elsewhere?
They won't want to go through a course that doesn't teach them anything. So, look for a learning management system where people can test out of lessons.
Not only will that save employee frustration, but it can help people learn more. Then, you can make sure your employees know and can follow policies.
Other Personalisation Features
Along with being able to test out of lessons, the best learning management system lets employees personalise their experience. After all, your employees are all unique individuals.
What works well for you might not work for someone else. And if you force your employees into a box, they won't learn as much. So, give them some room to customise their experience.
Then, the learning management system will be more engaging. And people will be excited to implement what they learn.
What would the world do without notifications? While they can be annoying, they aren't all bad, especially when they come from a learning management system.
Being able to send notifications can remind your employees about their courses and lessons. We all have things to do, so courses are easy to forget during a busy workday.
A notification here or there can help keep employees on track. Then, you don't have to be the boss that tries to tell them what to do all of the time.
Odds are, you probably use other tools in your business. Because of that, you should look at integrations to sync data between departments, such as HR and L&D.
When you use integrations, you won't have to switch back and forth between programs to stay on top of employee training. Then, you can save time and frustration for everyone.
Without any integrations, you'll need to spend more time working on the LMS. You'll have to switch back and forth any time you want to review employee activity.
While online lessons are useful, some lessons should happen in person. But trying to schedule all of those things can take a lot of time.
If you want to save time on in-person events, schedule them with an LMS. Then, you don't have to schedule employees individually, which can save everyone time and effort.
Your employees can find a time that works for them and sign up and you can receive confirmation that everyone schedules a session.
Surveys and Evaluations
Another feature to look for in a learning management system is the ability to use surveys and evaluations. How do surveys and evaluations help? They let you know how successful the LMS is.
Evaluations can act like tests, and you can evaluate employees before and after a lesson. If you want to see which lessons are the most and least effective, this is the way to do it.
Once you know what works and what doesn't, you can stop wasting time on certain lessons. You can redo them or cut them completely so that your employees can learn more of what's important.
Access to Reports
Reports and analytics are essential when you want to see how employees are doing. They're also useful for determining the effectiveness of your courses and LMS.
However, you should specifically look for the ability to run these reports yourself. Why does that matter? If you have to contact an administrator every time you want to look at a report, that can waste time.
When you can access the reports yourself, you can download them and review them or send them to someone else to review. That way, you can use the reports to make the experience better for everyone.
Another thing that makes a good learning management system is the ability to customise the design for each course or lesson. Not all lessons will need the same types of media or overall structure.
Why would you want to customise the design? For one, you can make each course more interesting. Then, you can release each course to the employees who need to review it.
Your course design doesn't have to be complex, but you should have some features to work with. And you can make sure the course is easy to follow so that employees can implement the lessons.
Add Your Brand
If your employees are the only ones using the system, why would you need to add your brand? Well, it can help keep things consistent between courses. And you can use the branding to help employees learn about the company.
Look for a learning management system that lets you add your brand elements, like colours and fonts. Then, you can make all of the courses and lessons look more cohesive.
When you set up an LMS, you may need to give a lot of details about your business and employees. Because of that, the ability to adjust security and privacy settings is crucial.
Make sure these settings are easy to control. Then, you and your employees won't have to contact the IT department every time someone needs to adjust their settings.
These settings are another way employees can personalise their experience. They can learn in a way that works for them, and they don't have to deal with distractions or other issues.
Being able to access software updates is another vital factor that makes a good learning management system. Updates can get rid of bugs, make the software more secure, and fix other problems.
A good update can also help speed up the software and make it easier to use. Another benefit of updating the software is that it will be more enjoyable, so your employees will want to use it.
Of course, software updates can take a while. So, look for an LMS with fast updates or the ability to update overnight. That way, it won't affect anyone during their work.
Ability to Scale
Even if you have a small business now, you never know what the company will look like in the future. If you choose a learning management system with limitations, it will be hard to scale your team and add them to the platform.
Perhaps you don't have immediate plans to scale your business. Well, you never know when that could change. And you won't want to waste time uploading all of your courses and sacrificing reporting data if you can avoid it. So it doesn't hurt to think ahead and understand if your LMS can meet your future need and what it means if it doesn't.
Choosing a Good Learning Management System
If you want to start using a learning management system to train employees, you can't just use the first one you find. Doing that can cause a lot of issues later on.
There are many learning management systems out there, but not all of them have the features you need. Consider what you want in an LMS so that you can give your team a good learning experience.